Privacy Policy

Beaver Institute Inc

Effective date: September 23, 2026

The Beaver Institute Inc (“Beaver Institute,” “we,” “us,” or “our”) is a 501(c)(3) nonprofit organization. This Privacy Policy explains what personal information we collect, how we use and protect it, and the choices you have. It applies to our website, www.beaverinstitute.org, our email communications, our text message (SMS) program, donations, event and training registrations, and other interactions you have with us.

1. Information We Collect

Information you give us directly, such as when you donate, register for a training or event, sign up for emails or text messages, fill out a contact form, or volunteer:

  • Name, mailing address, email address, and phone number, including mobile phone number
  • Your consent to receive text messages, and the date, time, and method of that consent
  • Donation history and related details (payment card information is handled by our payment processor; we do not store full card numbers)
  • Registration details, organization or agency affiliation, and professional role
  • Communication preferences and any information you choose to share in messages to us

Information collected automatically when you visit our website, such as IP address, browser type, pages visited, and referring site. We may collect this through cookies and similar technologies used by our website platform, WordPress. You can set your browser to refuse cookies, though some site features may not work properly.

Email engagement information, such as whether you opened an email or clicked a link, which helps us understand what is useful to our supporters.

2. How We Use Your Information

We use the information we collect to:

  • Process donations and send receipts and acknowledgments
  • Send registration confirmations, reminders, updates, and other messages about trainings, events, and programs you signed up for
  • Send newsletters, updates about our work, and fundraising appeals to donors, program participants, and others who have given us their email address or asked to hear from us
  • Send text messages you have consented to receive (see Section 4)
  • Respond to your questions and requests
  • Maintain accurate donor and supporter records
  • Improve our website, communications, and programs
  • Meet legal, tax, and reporting obligations

3. How We Share Your Information

We do not sell, rent, or trade your personal information. We share information with service providers that help us run our operations, and only as needed for them to perform services for us. These providers are required to protect your information and may not use it for their own purposes. They include:

  • Bloomerang, our donor and supporter database and online donation platform
  • Mailchimp (an Intuit company), our email service provider
  • Our business phone service provider
  • WordPress, our website platform

When you register for a program we co-host with a partner organization, we may share your registration information with that partner to administer the program.

We may also disclose information if required by law, to protect our rights or the safety of others, or in connection with a merger or transfer of our operations to another nonprofit organization.

Customer data is not shared with third parties for promotional or marketing purposes. Any information sharing described in this policy excludes mobile opt-in data and consent, which are never shared (see Section 4).

4. Text Messaging (SMS) Program

Consent. We send text messages only to people who have opted in. When you opt in, we collect your mobile phone number and a record of your consent. Consent to receive text messages is not a condition of any donation, registration, or purchase.

Opt-in process. Beaver Institute staff obtain verbal consent before sending text messages, using the following script:

  • Staff: What’s your phone number?
  • Contact: Gives number.
  • Staff: Do you want to receive conversational and informational messages from Beaver Institute Inc to answer questions and provide support? Message frequency varies. Message and data rates may apply. Reply STOP to unsubscribe or HELP for help. Privacy Policy and Terms: https://www.beaverinstitute.org/privacy-policy/
  • Contact: I agree to get messages.

We do not send text messages to anyone who has not opted in.

Data sharing.

  • Customer data is not shared with third parties for promotional or marketing purposes.
  • Mobile opt-in and consent are never shared with anyone for any purpose. Any information sharing that may be mentioned elsewhere in this policy excludes mobile opt-in data.
  • No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. SMS consent and phone numbers are not sold, shared, or transferred to external organizations for marketing.
  • Mobile information is protected by administrative, technical, and physical safeguards, and access is limited to authorized personnel and service providers only (see Section 6).

Questions. For questions about our SMS program, contact us at admin@beaverinstitute.org or (413) 300-6853, or write to Beaver Institute Inc, 14 Mountain Road, Southampton, MA 01073.

Beaver Institute Inc Messaging Terms and Conditions

By opting in, you agree to receive conversational and informational messages from Beaver Institute Inc to answer questions and provide support. Message frequency varies. Message and data rates may apply. Reply STOP or CANCEL to opt out at any time. Reply HELP for help or contact us at (413) 300-6853 or admin@beaverinstitute.org.

  1. The messaging program consists of conversational and informational messages to answer questions and provide support.
  2. You can cancel the SMS service at any time. Just reply ‘STOP’ or ‘CANCEL’ to the phone number from which you received messages. After you send the SMS message ‘STOP’ or ‘CANCEL’ to us, we will send you an SMS message to confirm that you have been unsubscribed. After this, you will no longer receive SMS messages from us. If you want to join again, just sign up as you did the first time and we will start sending SMS messages to you again.
  3. If you are experiencing issues with the messaging program you can reply with the keyword HELP for more assistance, or you can get help directly at admin@beaverinstitute.org.
  4. Carriers are not liable for delayed or undelivered messages.
  5. As always, message and data rates may apply for any messages sent to you from us and to us from you. Message frequency will vary based on communication needs. If you have any questions about your text plan or data plan, it is best to contact your wireless provider.
  6. If you have any questions regarding privacy, please read our privacy policy contained in the rest of this page.
  7. For questions about our SMS program, contact us at admin@beaverinstitute.org or (413) 300-6853, or write to Beaver Institute Inc, 14 Mountain Road, Southampton, MA 01073.

5. Email Communications

We use Mailchimp to send emails. When you subscribe, your email address and related information are stored by Mailchimp on our behalf and handled under its privacy statement, linked below. Every marketing email we send includes an unsubscribe link. You may also unsubscribe by contacting us. We may still send transactional messages, such as donation receipts or registration confirmations, after you unsubscribe from newsletters and appeals.

6. How We Protect Your Information

We use administrative, technical, and physical safeguards to protect your personal information from unauthorized access, use, or disclosure. Access to personal information is limited to authorized personnel and service providers only. To prevent unauthorized sharing, we limit access to those who need the information to do their work, use secure, encrypted platforms for donations and data storage, require two-factor authentication for all staff logins to our donor database (Bloomerang) and email platform (Mailchimp), and require our service providers to protect your information and use it only to perform services for us. No method of transmission or storage is completely secure, but we take reasonable steps to protect your information.

7. Your Choices

  • Email: click “unsubscribe” in any email, or contact us.
  • Text messages: reply STOP or CANCEL to any message.
  • Mail and phone: contact us to be removed from our mailing or call lists.
  • Access, correction, and deletion: contact us to review, update, or ask us to delete your personal information. We may need to keep certain records, such as donation records, to meet legal and tax requirements.

8. Data Retention

We keep personal information for as long as needed for the purposes described in this policy, including maintaining donor records and meeting legal, tax, and accounting requirements.

9. Children’s Privacy

Our website and communications are not directed to children under 13, and we do not knowingly collect personal information from them. If you believe a child has provided us with personal information, contact us and we will delete it.

10. Third-Party Links and Privacy Policies

Our website may link to other websites, and our service providers have their own privacy policies. We are not responsible for the privacy practices of other organizations. For more information, see:

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will post the updated version on this page with a new effective date.

12. Contact Us

If you have questions about this Privacy Policy, our text messaging program, or your personal information, contact us:

Beaver Institute Inc

14 Mountain Road

Southampton, MA 01073

Email: admin@beaverinstitute.org

Phone: (413) 300-6853

Contact form: https://www.beaverinstitute.org/more-info/contact-us/